Experts Make it Look Easy, but...

Integrating QuickBooks Online® with Procore® or Buildertrend® isn't so difficult to do if you know how. But, much like flying an airplane, disaster often visits those who pretend.

And just as a modern airplane is capable of doing truly amazing things in the hands of a capable pilot, today's QuickBooks Online®, integrated with either Procore® or Buildertrend®, will astonish you. But only when set up, integrated and synchronized by those who know how to configure and deploy it all together as one fully-featured construction accounting solution.

Why AscendantVG?

Which is where we come in. We're AscendantVG, a boutique, low volume / high quality Construction Accounting and Fractional CFO shop organized around being experts on one simple, standardized accounting software integration. Specifically,

We're Experts at Configuring and Using QuickBooks Online® as a Construction Accounting ERP Linked With Buildertend® or Procore®.

By stacking QuickBooks Online® with QuickBooks Workforce® and then integrating and synchronizing that stack with either Procore® or Buildertrend®, we deliver alert, best-in-class accounting intelligence to the computers, phones and tablets of our General Contractor, Homebuilder and Remodeler clients. Real-time profit and loss by job dashboards. Real-time actual vs. budget dashboards (labor, materials, subcontractors). Real-time WIP reports. GAAP and ASC 606 compliant revenue recognition and customer trust fund accounting. Accounts Payable (both G&A and trade), including bill payments via ACH or printed check (printable both onsite and remotely). Accounts Receivable, including AIA-compliant owner invoicing for multiple contract types (including time and materials jobs). Payroll. Assets. Liabilities. Equity. Cash Flow. Oh my!

It's a robust, fully-featured, cloud-based solution deployed by capable, experienced, USA-based Construction Accountants.

We're a QuickBooks-Certified Platinum ProAdvisor

There are QuickBooks ProAdvisors and then there are Certified Platinum ProAdvisors. We're the latter, which is reserved for the most experienced, most qualified and most active QuickBooks Solution Providers. Crazy as it might seem, we frequently field inquiries from other ProAdvisors who are stunned at the construction accounting capabilities we've teased out of the software. 

We're Fully Certified on Procore® and Buildertrend® Both

Getting the most out of QuickBooks Online® as a construction accounting application requires that we also intimately understand the dominant project management platforms in the industry. We're fully certified on both Procore® and Buildertrend®; we recommend the former for General Contractors and the latter for Homebuilders and Remodelers.

Knowing all of the various software components and the capabilities of each is of critical importance here. Because one of the first decisions that will need to be made - and it is perhaps the most important decision - is which platform will do what? Where will QuickBooks Online® serve as the lead and where will an integration partner (Procore® or Buildertrend®) serve in that role?

For example, will times be kept using QuickBooks Time® or will they be kept using the onboard systems offered by Procore® or Buildertrend®? There are advantages to both approaches and the decision will be determined by how you run your business and what's most important to you. Same issue arises for Job P&Ls, AVB reports, WIP reports, customer invoicing...the list goes on. Will QuickBooks Online® by the data lead or will it be the slave? These important considerations will all come together in a final integration that works best for you and your business, all predicated on how you run your business and what's most important to you.

We're an Authorized Smoothlink® Solution Provider

Unlike Buildertrend®, which offers its own native integration with QuickBooks Online®, Procore® requires an integration tool; the modern versions of this software tool being similar to the old webconnector that ran in the background, via remote desktop, to accomplish the link between QuickBooks Desktop® and Procore®. We're an Authorized Solution Provider for the Smoothlink® Connector which, in our professional opinion, is the best option for integrating QuickBooks Online® and Procore®. Let us show you why we think this.

Okay...So What Does it Cost?

No one publishes statistics, so no one can say for certain, but if we're not currently the outright leader in converting Homebuilders and General Contractors from QuickBooks Desktop® to QuickBooks Online®, we're certainly in the running for that title. In the 30 days prior to April 15, 2024, we converted just shy of 50 Homebuilder and General Contractor QuickBooks Desktop® files to QuickBooks Online®.

In other words, we've done this once or twice and have assembled a very good data set on what it takes, and thus what it costs, to get a conversion successfully done. Given that experience, how we price this is outlined below.

BUT, before you review the pricing that follows, we have an important point we'd like to make. It's often said that many people make the mistake of thinking there are only two realms of knowledge, the first being what you know and the second being what you don't know. But, fact is, there are actually three realms of knowledge, three "buckets" into which pretty much all knowledge can be placed. First realm is what you know you know, second realm is what you know you don't know and the third (and often missed) realm is what you don't know you don't know.

Okay, so we said that to say this: anyone who would suggest that the pricing below is unreasonably expensive is, in our humble and professional opinion, suffering from the third realm. They are opining on something that they don't know they don't know. As we said above, we've done this a time or two and, as such, we know that we know how much time, energy, effort and expertise it takes to do the following tasks right. 

And so, with that said, here's our non-negotiable pricing:






RATES APPLICABLE TO CURRENT USERS OF
QUICKBOOKS DESKTOP® + BUILDERTREND®

CONVERT QUICKBOOKS DESKTOP® TO QUICKBOOKS ONLINE® INTEGRATED WITH BUILDERTREND®

 $13,800 (if only Part 1 of 3-PART CONVERSION SOLUTION is purchased)
Includes 10 hours CFO / 24 hours Controller / 50 hours Staff Accountant and 16 hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.

$19,600 (if all three parts of 3-PART CONVERSION SOLUTION are purchased)
Includes 18 hours CFO / 44 hours Controller / 62 hours Staff Accountant and 16 hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.

RATES APPLICABLE TO CURRENT USERS OF
QUICKBOOKS ONLINE® + BUILDERTREND®

INTEGRATE  (OR RE-INTEGRATE) QUICKBOOKS ONLINE® WITH BUILDERTREND®

 $7,600 (if only Part 1 of 3-PART CONVERSION SOLUTION is purchased)
Includes 6 hours CFO / 14 hours Controller / 35 hours Staff Accountant and 4 hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.

$13,400 (if all three parts of 3-PART CONVERSION SOLUTION are purchased)
Includes 14 hours CFO / 34 hours Controller / 47 hours Staff Accountant and 4 hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.









RATES APPLICABLE TO CURRENT USERS OF
QUICKBOOKS DESKTOP® + PROCORE®

CONVERT QUICKBOOKS DESKTOP® TO QUICKBOOKS ONLINE® INTEGRATED WITH PROCORE®

 $22,600 (if only Part 1 of 3-PART CONVERSION SOLUTION is purchased)
Includes 22 hours CFO / 48 hours Controller / 70 hours Staff Accountant and 20 hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.

$28,400 (if all three parts of 3-PART CONVERSION SOLUTION are purchased)
Includes 30 hours CFO / 68 hours Controller / 82 hours Staff Accountant and 20 hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.

RATES APPLICABLE TO CURRENT USERS OF
QUICKBOOKS ONLINE® + PROCORE®

INTEGRATE  (OR RE-INTEGRATE) QUICKBOOKS ONLINE® WITH PROCORE®

 $16,400 (if only Part 1 of 3-PART CONVERSION SOLUTION is purchased)
Includes 18 hours CFO / 38 hours Controller / 55 hours Staff Accountant and 8hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.

$22,000 (if all three parts of 3-PART CONVERSION SOLUTION are purchased)
Includes 26 hours CFO / 58 hours Controller / 67 hours Staff Accountant and 8 hours Software Integrator time - times over these allowances billed at $200, $150, $100 and $200 per hour, respectively.




PAYMENT TERMS

33% due upon scheduling, 33% due upon commencement of work, remainder due upon substantial completion of work. Times in excess of allowances billed as incurred, payable on receipt. Our contract explains all of this in further detail. Please ask for a copy if you have questions. 

IMPORTANT NOTES:

Unlike QuickBooks Desktop®, on which any number of companies could be kept inside one software subscription, QuickBooks Online® does not allow for multi-company use. In fact, a separate subscription to QuickBooks Online® must be purchased for each unique company. This has resulted in a dramatic increase in software costs for migrators who currently use one QuickBooks Desktop® subscription to account for multiple companies. To address this issue, Intuit has created a special pricing plan for its Platinum Pro Advisors (we're Platinum Pro Advisor No. 1231 4650 7520 124). Using this special program, we're able to convert multiple companies from one QuickBooks Desktop® subscription into multiple QuickBooks Online® subscriptions at a cost that is typically less than (or, at a minimum, competitive with) the client's current cost for QuickBooks Desktop®.

However, migrators with multiple companies inside one QuickBooks Desktop® subscription are likely to exceed the time allowances included in the fee quoted above, particularly if the ability to consolidate financial statements among multiple entities is desired. Let's discuss if this is you.

An integration of QuickBooks Online® + Procore® requires an integration tool, a software "bridge" not unlike the old Procore®-built Desktop connector that's currently commonly used to link QuickBooks Desktop® + Procore®. Potential migrators to QuickBooks Online® + Procore® should be prepared to pay for this additional software; a good budget number is $4,000 per year. Larger contractors will pay more, smaller ones will pay less. We recommend the Smoothlink® connector and are Certified Solution Providers on that platform. Procore® also has its own Procore®-built connector for QuickBooks Online® and we have experience with it. But, as of this writing (April 15, 2024), that connector is some distance behind the Smoothlink® connector in terms of its features and capabilities.